Finance Manager

To manage all aspects of finance and funding within Business in the Community (BITC), providing a high level of support to the various campaigns, functions, customers, member companies and all team members.  To develop a specialist knowledge of all Business in the Community financial systems and procedures.

To gain a comprehensive working knowledge of the computerised accounts package Exchequer and all financial systems.  To communicate relevant financial systems to team members ensuring that they are adhered to and to improve, maintain and update all such systems on the BITC Intranet.

1. To issue invoices, statements and credit notes and deal with telephone queries that may arise.
2. To ensure that all monies are lodged promptly in line with the relevant systems.
3. To manage the credit control process and involve other team members as appropriate.
4. To match invoices for payment with purchase orders and following appropriate procedure, process monthly payments via cheque or BACS.
5. To reconcile the computerised accounts with the bank statement and to work with BITC NI’s accountant to produce all other monthly data.  To report to the appropriate staff in BITC Head Office in London.
6. To produce monthly computerised reports for circulation to appropriate team members.  To deal with any queries that may arise and follow up on any deficits occurring and variances against budget.
7. To manage all aspects of funding within the organisation.  To build working relationships with funders ensure that high quality information is provided for government vouching and audits.
8. To prepare the quarterly VAT return to Head Office in London.
9. To produce year end accounts.
10. To manage all BITC bank accounts and to take steps to ensure adequate cash flow.
11. To manage the annual budget setting process and subsequent budget reviews.
12. To ensure that other related office systems such as the company database are cross referenced with financial systems.
13. To develop a working knowledge of related HR systems and liaise with BITC London as appropriate.
14. To participate in appropriate team meetings.
15. To develop a comprehensive knowledge of Business in the Community’s procedures and policies and to continuously improve financial systems.
16. To effectively work as part of the overall Business in the Community team.

To plan your own time and meet financial targets and deadlines.

1. To plan your time effectively and efficiently to meet your objectives ensuring that all monthly, quarterly and annual financial deadlines and targets are met.
2. To manage BITC’s Budget processes in line with the strategic planning process.
3. To prioritise all tasks, meet deadlines and report back to managers on completed work and take responsibility for any related tasks.
4. To develop a time frame schedule for the completion of grant claims.
5. To have a working knowledge of office diaries and to use your own diary as a task management tool.

To effectively utilise existing resources and assist in securing new resources to improve the financial and administrative services within BITC NI.

1. To contribute to the improvement of all procedures and systems in the accounts process ensuring that staff are aware of and adhere to guidelines.
2. To promote cost saving to other team members via the purchase order system.
3. To identify new sources of funding as relevant and to develop financial costings and budgets for potential funding sources.

To positively prepare for, and contribute to your own supervision and appraisal and other team members reporting to you.

Supervision & Appraisal

1. In the absence of the Operations Director, to manage appropriate members of the Finance Team.
2. To be responsible for your own work, liaising with other team members and external contacts as appropriate.  To take corrective action to improve your own performance when necessary.
3. To be responsible for the induction and day-to-day supervision of placement/trainee staff to the Finance Team.

Recruitment

1. Eligible to be a member of interview panels for the selection of financial staff.

1. To ensure your team and individual training needs are identified and met in line with BITC’s commitment to developing staff.
2. To identify the training and development needs of individuals you line manage; support their development and evaluate the impact of training and development activities on individuals.
3. To take responsibility for your own personal and professional development and continuously develop your own skills and knowledge to improve your performance. 
4. To contribute to the induction and development of placement/trainee staff to the finance function.
5. To provide induction support and training to new staff in financial processes.

6 Promote team work

1. To contribute to effective team working.
2. To contribute positively to the team(s) of which you are a member and participate actively in meetings.
3. To develop the trust and support of your team, colleagues and line manager and promote effective communication and working relationships.
4. To identify and minimise interpersonal conflict.

1. To liaise effectively with your line manager, your colleagues, other teams and all external BITC and campaign contacts, providing accurate and timely financial information.
2. To effectively prioritise and communicate relevant and accurate financial and general information to your line manager, support team members, campaign managers, budget holders, grant bodies and national contacts.

8 Promote health, safety and security of self and others

1. To actively promote the health, safety and security of your workplace.
2. To actively contribute to a healthy, safe, secure and productive working environment
3. To monitor your individual working area ensuring your own health and safety and that of those around you.
4. To limit damage to persons or property in the event of an accident or emergency.

1. To actively promote equality of opportunity, anti-discriminatory practice, diversity, individual rights and choice in all aspects of your work.

10 Other

1. Carry out other duties as required which are consistent with the job.

Personnel Specification
Essential

• At least five year’s relevant experience in a financial environment, to include the use of computerised accounts systems.
• Excellent numeracy, literacy, proofreading and communication skills.
• Strong IT skills to include word processing, use of spreadsheets and database input.
• Sound general knowledge of office systems and procedures and team working.
• Excellent time management and organisational skills.
• Ability to work on own initiative.
• Excellent interpersonal skills.
• Experience of negotiation and decision making.

Desirable

• Additional financial qualifications.
• Experience of dealing with funders and preparing grant claims and information for government audits.
• Experience of credit control.
• Experience of Sage, Quickbooks and Exchequer.
• Access to transport for business use.

CVs should NOT be included with the application form as they will not be accepted. Incomplete application forms will also not be accepted.

The closing date for receipt of completed applications is Tuesday 16 January 2007 at 5:00 pm.